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Bylaws


Mayfair Civic Association
Constitution and By-Laws
Adopted September 28, 2010
Updated and Amended November 21, 2016

THE CONSTITUTION

Section I          This Organization, to be known as the MAYFAIR CIVIC ASSOCIATION, shall be organized to protect and promote the best interests of the residents within its jurisdiction, to represent the community in those matters pertaining to the safety and maintenance of the area, and to assure that Mayfair will continue to be desirable area in which to live.

Section II        The Executive Body of the Association shall be composed of a President, Vice-President, Treasurer, Secretary, and Sgt. at Arms, Legal Counsel and a Board of Directors.  Other Board members shall include Asst Sgt at Arms and Asst Secretary.


Section III       The area to be served by the Association will be:
Frankford avenue (East and West sides) from Sheffield Street to Harbison Avenue
Harbison Avenue (North side) from Frankford Avenue to Roosevelt Boulevard
Roosevelt Boulevard (East side) from Harbison Avenue to Holme Avenue
Holme Avenue (South side) from Roosevelt Boulevard to Lexington Avenue
Lexington Avenue (East and West sides) from Holme Avenue to Rhawn Street
Rhawn Street (South side) from Lexington Avenue to Rowland Avenue
Rowland Avenue (West side) from Rhawn Street to Sheffield Street
Sheffield Avenue (North and South sides) from Rowland Avenue to Frankford Avenue
Section IV       Standing Committees appointed by the President shall be as follows:
                        Zoning Committee
                        Mayfair Memorial Playground Committee
                        Mayfair Business Association
                        Mayfair Townwatch
                        Membership
Parade
Fallen Heroes Run Committee

Section V        Additional Committees shall be appointed as needed.


BYLAWS

Article 1
Duties of the President

Section 1.        The President shall be Chief Executive Officer of the Association charged with the duty of supervising all of its functions, subject to the orders of the Board of Directors.

Section 2.        The President shall preside at all meetings of the Association and the Board of Directors and maintain order therein.

Section 3.        The President shall put all questions, when duly seconded, to a vote and announce their disposal.

Section 4.        The President shall be empowered to sign all checks in payment of bills that have been previously sanctioned by the Board of Directors, regular membership meeting of four-fifths (4/5) Executive Board vote.

Section 5.        The President shall a member ex-officio of all committees.



Article 2
Duties of the Vice-President

Section 1.        It shall be the duty of the Vice-President to perform all the duties of the President in his or her absence.

Section 2.        The Vice-President shall assist the President in any duties when request.

Section 3.        It shall be the duty of the Vice-President to determine the vote on special amendments and issues that require a majority vote.


Article 3
Duties of the Treasurer

Section 1.        It shall be the duty of the Treasurer to receive, or collect, all funds that are the property of the Association and to give a receipt therefore.

Section 2.        The Treasurer shall sign the checks to pay all bills which have been previously approved by the Board of Directors, when they are countersigned by the President, Vice President or Secretary.

Section 3.        The Treasurer shall keep a record book of the monies received showing the source thereof and a record of bills and expenditures and to whom paid.

Section 4.        The Treasurer shall render to the Association at each regular meeting an itemized report of the sums received and from what source, the expenditures since the last report and the balance on hand.

Section 5.        The Treasurer shall submit the book and official documents of the Board of Directors upon request (who shall act as an auditing committee) to enable them to make a proper report.

Section 6.        The Treasurer shall submit the books and official documents to the Board of Directors two weeks (14 days) prior to the Treasurer’s election.


Article 4
Duties of the Secretary

Section 1.        It shall be the duty of the Secretary to keep the minutes of the meetings of the Association and the Board of Directors, be the custodian of the records and perform such other duties may be assigned to him/her by the Board of Directors of the President.

Section 2.        It shall be the responsibility of the Secretary to run or appoint (with majority Executive Board consent) an impartial individual to run scheduled elections. 

Section 3.        It shall be the duty of the Secretary to notify the Board of Directors of regular and special meetings.

Section 4.       The Secretary shall report and/or read all communications pertaining to the business of the Association at the meetings. 


Article 5
Duties of the Sergeant at Arms

Section 1.        It shall be the duty of the Sgt. At Arms to act as the Parliamentarian of the Association.

Section 2.        The Sgt at Arms shall also be the body that recognizes floor speakers if a microphone or recognition is necessary.


Article 6
Duties of the Asst. Secretary
Section 1.        It shall be the duty of the Assistant Secretary to assist the Secretary in all of their duties and act as the Secretary upon the absence thereof.
Section 2.        The Assistant Secretary is a nonvoting member of the Executive Board.


Article 7
Duties of the Asst Sergeant at Arms

Section 1.        It shall be the duty of the Asst. Sgt. At Arms to act as the Parliamentarian of the Association when the Sgt At Arms is not present.

Section 2.        The Assistant Sgt. At Arms is a nonvoting member of the Executive Board.


Article 8
Duties of the Legal Counsel

Section 1.        The Legal Counsel shall be responsible for all legal issues that arise before the Association.   If any such elected officer of the board is a licensed Attorney, they shall also serve in the capacity of Legal Counsel as long as they are not the President.  If no such member exists, such Counsel shall be appointed by the President.


Article 9
Board of Directors

Section 1.        The Board of Directors shall consist of all the elected officers, a representative of the Mayfair Community Development Corporation, the Mayfair Townwatch and the Mayfair Business Association.

Section 2.        Meetings of the General Membership shall be the third Monday of every odd month except July (January, March, May, September, and November).
Section 3.        Other meetings such as those convened for special purposes or zoning issues shall be called and fixed by the President, preferably in even months.

Section 4.        Checks may be drawn on the Association’s account upon the signature of the Treasurer with approval of the President.
Section 5.        The Board of Directors, after discussion, consideration and majority vote, shall be empowered to expel a member or officer from the Board who may be deemed detrimental to the welfare and operation of the Association.


Article 10
Committees

Section 1.        All Standing Committees will be appointed at the first meeting of the Board of Directors following such election meeting. 


Section 2.        All Select Committees will be appointed when created.


Article 11
Boundaries
Section 1.        

Frankford avenue (East and West sides) from Sheffield Street to Harbison Avenue
Harbison Avenue (North side) from Frankford Avenue to Roosevelt Boulevard
Roosevelt Boulevard (East side) from Harbison Avenue to Holme Avenue
Holme Avenue (South side) from Roosevelt Boulevard to Lexington Avenue
Lexington Avenue (East and West sides) from Holme Avenue to Rhawn Street
Rhawn Street (South side) from Lexington Avenue to Rowland Avenue
Rowland Avenue (West side) from Rhawn Street to Sheffield Street
Sheffield Avenue (North and South sides) from Rowland Avenue to Frankford Avenue


Article 12
Dues and Fiscal Year

Section 1.        Yearly Dues for the Association are Ten ($10) Dollars with exception for Forty ($40) Dollars for a five year term and One Hundred ($100) Dollars for a lifetime membership.


Section 2.        The Fiscal Year of the Organization shall begin in September and end in August.



Article 13
Elections of the Executive Board


Section 1.        The Election of the Executive Board shall occur every second odd year at the second meeting following the first meeting of the fiscal year.Each term shall be four years with elections occurring in 2015, 2019, 2023 respectively.


Section 2.        Each Board Member may only serve three consecutive terms in any Board Office.


Section 3.        In the event of a death, resignation, removal of any executive board member, their role shall be filled in the interim by appointment of the President with approval of a majority vote of the voting membership of the Executive Board.


Article 14
Membership
Section 1.        Members must live or own a business in the boundaries set aside in Article 11 above and be paid in full.  

Section 2.        In order to vote, such members must be in good standing and have attended atleast three (3) prior meetings.  This provision may be waived by the President with approval of a majority vote of the voting membership of the Executive Board.


                                                                    Article 15
                                                            Website
Section 1.        The website for the Association shall be www.mayfaircivicassociation.com.

                                                         
                                                        Article 16   
                                                  Subsequent Articles
Section 1.        Subsequent articles can be added by approval at a General Membership meeting.