To Whom it May Concern,
It's the 5th Birthday Celebration for the Mayfair Memorial Playground (next to Lincoln High School) and we are throwing a HUGE party; Our 5th Annual Halloween Birthday Spooktacular Fundraiser on Saturday, October 29, 2016 (rain date October 30th) from 11 a.m. to 1 p.m. Sponsors must arrive by 10 a.m.! This year it will be a Trunk-or-Treat event. Sponsors will wear costumes, decorate their car trunks and give out candy to the children.
The Halloween Spooktacular is not just a birthday celebration; it's also one of our major fundraisers. We are a volunteer organization who relies entirely on generous donations. We pride ourselves on trying to be as self-sufficient as possible and continue to raise money to add additional equipment and maintain our playground. We have more projects in the works, which is why we are looking for sponsors to participate in our Trunk-or-Treat event. You can participate as a sponsor for $50 and you can pass out information about your business or organization to our parents, as long as you provide candy for the children who attend and "Trunk-or-Treat.” You must bring your car decorated for Halloween, candy and supplies. In the past, we typically draw in about 500 -700 people. You are free to provide any kind of approved handouts, political materials, organizational or promotional information and provide candy for our participants. This is a great way to get the word out about your organization, business, or cause and we would be honored to host you.
There is a deadline of Friday, October 21, 2016 for sponsorship. Please return the attached application and your minimum payment of $50 per space.
If payment is not received by October 21, 2016, your new payment will be $75.00. Please make checks payable to "Mayfair Memorial Playground Friends" and send them to:
Mayfair Memorial Playground Friends
c/o Dana Lambie
8000 Rowland Avenue
Philadelphia, PA 19136
Please let us know if you have any questions regarding this matter.
Mayfair Memorial Playground Friends
Please fill out this page and send in with your payment! Don’t forget to make a copy for your records.
Yes! I would love to be a sponsor at the Mayfair Memorial Playground 5th Annual Halloween Trunk-or-Treat Spooktacular Fundraiser!
What is a Trunk-or-Treat????
It is a fun event, where you wear costumes and decorate your car trunk and fill it with candy.
The children can go car-to-car to get treats.
I understand that I can pass out approved promotional materials, business cards and information, but I MUST PROVIDE CANDY for approximately 500 - 700 children for the Trunk-or-Treat portion of the event and be set up by 10 a.m. I understand my payment must be received by 10/21/16, otherwise the price will go up to $75. No one will be allowed to set up without payment made!
Name of Organization/Business/Candidate: _________________________________________
Contact Person: ________________________________________________________________
Phone Number: ________________________________________________________________
Type of Promotional Material (Circle all that apply)
Business cardsBusiness fliersPromotional MaterialsMagnetsStickersPolitical Materials/Candidate Information
Other (please specify):_______________________
Please make a copy of this form to keep for your records. We are a non-profit and tax exempt organization, our EIN is 47-2441391.
Thank You for your donation and we look forward to seeing you on October 29, 2016, with your car (trunk), supplies and treats for the kids. You must be set up and ready to go one hour before the event begins; 10:00 a.m.
Instructions for our Sponsors:
Thank you so much for agreeing to host a Trunk-or-Treat at our 5th Annual Mayfair Memorial Playground Spooktacular Fundraiser! Like our Easter Egg Hunt, this will be a great neighborhood event and we are so grateful for your support. All proceeds raised via the sponsorship and during this great family event will go towards our ongoing efforts to maintain the playground and for our last pieces of equipment to be installed in the very near future.
This year we are changing the event from a Trick or Treat to a Trunk-or-Treat. Instead of worrying about tables, sponsors will use their back of their cars to give out treats. Simply decide on a theme for your trunk, decorate it, wear a costume to go with it and give out treats to the kids and approved information to the parents. Below is some information for the day of the Spooktacular that hopefully will answer any questions you may have.
Rules for participation:
General Information - Saturday, October 29, 2016 (rain date Oct. 30th)
Time: 11 a.m. to 1 p.m. We ask that all sponsors please arrive, at the latest, by 10 a.m. to give yourselves adequate time to be placed and to set up. Spots will be assigned on a first come, first serve basis.
Location: Mayfair Memorial Playground (next to Lincoln High School) Intersection of Ryan Ave and Vista Street.
Set-up area: In the parking lot directly adjacent to the playground and next to the pool.
Additional Parking: Mainly street parking. Lincoln High School does have a lot, but if there is an event happening at the school, it may be full.
Contact information for the day of the event:
Dana Lambie 215-779-1693
Mia Hylan 215-888-1243
Melinda Mulvenna 215-964-3635