To Whom it May Concern,
It's the 5th Birthday Celebration for the Mayfair Memorial Playground (next to Lincoln High School) and we are throwing a HUGE party; Our 5th Annual Halloween Birthday Spooktacular Fundraiser on Saturday, October 29, 2016 (rain date October 30th) from 11 a.m. to 1 p.m. Sponsors must arrive by 10 a.m.! This year it will be a Trunk-or-Treat event. Sponsors will wear costumes, decorate their car trunks and give out candy to the children.
The Halloween Spooktacular is not just a birthday celebration; it's also one of our major fundraisers. We are a volunteer organization who relies entirely on generous donations. We pride ourselves on trying to be as self-sufficient as possible and continue to raise money to add additional equipment and maintain our playground. We have more projects in the works, which is why we are looking for sponsors to participate in our Trunk-or-Treat event. You can participate as a sponsor for $50 and you can pass out information about your business or organization to our parents, as long as you provide candy for the children who attend and "Trunk-or-Treat.” You must bring your car decorated for Halloween, candy and supplies. In the past, we typically draw in about 500 -700 people. You are free to provide any kind of approved handouts, political materials, organizational or promotional information and provide candy for our participants. This is a great way to get the word out about your organization, business, or cause and we would be honored to host you.
The Mayfair Memorial Playground Friends Committee was organized in April 2008, in respon
se to our neighborhood playground being closed and dismantled due to safety concerns. We raised funds for close to three years, them in the Spring of 2011, we learned that our dreams were going to come true; we were chosen by KaBOOM!, a national non-profit dedicated to finding funding partners who help with building playgrounds. Our playground was sponsored by GIANT Food Stores and several hundred volunteers helped build our playground on October 27, 2011. Since then, because of fundraisers and supporters like you, we have been able to install exercise equipment, a seven foot fence surrounding the property, two new signs, with one being the Badge of Honor sign honoring our Fallen Heroes. Our own website www.mayfairmemorialplayground.com, which happily accepts online donations and we officially became a non-profit tax exempt organization. Please stay up to date on the latest news on our website and our Facebook page “Mayfair Memorial Playground.”
There is a deadline of Friday, October 21, 2016 for sponsorship. Please return the attached application and your minimum payment of $50 per space.
If payment is not received by October 21, 2016, your new payment will be $75.00. Please make checks payable to "Mayfair Memorial Playground Friends" and send them to:
Mayfair Memorial Playground Friends
c/o Dana Lambie
8000 Rowland Avenue
Philadelphia, PA 19136
Please let us know if you have any questions regarding this matter.
Sincerely,
Dana Lambie
Co-Chairwoman
Mayfair Memorial Playground Friends
215-779-1693
Kinderkat80@aol.com or mayfairmemorialplayground@gmail.com
Please fill out this page and send in with your payment! Don’t forget to make a copy for your records.
Thank you
Yes! I would love to be a sponsor at the Mayfair Memorial Playground 5th Annual Halloween Trunk-or-Treat Spooktacular Fundraiser!
What is a Trunk-or-Treat????
It is a fun event, where you wear costumes and decorate your car trunk and fill it with candy.
The children can go car-to-car to get treats.
I understand that I can pass out approved promotional materials, business cards and information, but I MUST PROVIDE CANDY for approximately 500 - 700 children for the Trunk-or-Treat portion of the event and be set up by 10 a.m. I understand my payment must be received by 10/21/16, otherwise the price will go up to $75. No one will be allowed to set up without payment made!
Name of Organization/Business/Candidate: _________________________________________
Address: _____________________________________________________________________
Contact Person: ________________________________________________________________
Phone Number: ________________________________________________________________
Email: _______________________________________________________________________
Type of Promotional Material (Circle all that apply)
Business cardsBusiness fliersPromotional MaterialsMagnetsStickersPolitical Materials/Candidate Information
Other (please specify):_______________________
Please make a copy of this form to keep for your records. We are a non-profit and tax exempt organization, our EIN is 47-2441391.
Thank You for your donation and we look forward to seeing you on October 29, 2016, with your car (trunk), supplies and treats for the kids. You must be set up and ready to go one hour before the event begins; 10:00 a.m.
Instructions for our Sponsors:
Thank you so much for agreeing to host a Trunk-or-Treat at our 5th Annual Mayfair Memorial Playground Spooktacular Fundraiser! Like our Easter Egg Hunt, this will be a great neighborhood event and we are so grateful for your support. All proceeds raised via the sponsorship and during this great family event will go towards our ongoing efforts to maintain the playground and for our last pieces of equipment to be installed in the very near future.
This year we are changing the event from a Trick or Treat to a Trunk-or-Treat. Instead of worrying about tables, sponsors will use their back of their cars to give out treats. Simply decide on a theme for your trunk, decorate it, wear a costume to go with it and give out treats to the kids and approved information to the parents. Below is some information for the day of the Spooktacular that hopefully will answer any questions you may have.
Rules for participation:
· Since you will be arriving by car you will be given a spot to pull into behind the playground. You must arrive by 10 a.m. to park your car. We cannot have sponsors arriving once the event begins because it will not be safe to have cars moving around with all the little children excited for the event. If you wish, you can bring a canopy or covering in the event of inclement weather, but this is not required.
· We ask that you provide Halloween candy for approximately 500 - 700 children. They will have bags given to them at the entrance or will bring their own.
· You can hand out fliers, pamphlets, business cards, magnets, anything pertaining to your business, candidate, or organization to the people who attend. You may also put signs or banners for your business or candidate ONLY on or around your table or canopy. We will not allow any signs or banners placed on any of the premises, other than your immediate area.
· We ask that you decorate the trunk of your car in a Halloween theme. You do not have to go crazy with this, but if you want to go all out, please feel free! It just makes the event more fun and colorful for everyone attending.
· Please feel free to wear costumes, but nothing too scary! This event is mostly attended by kids under 10.
General Information - Saturday, October 29, 2016 (rain date Oct. 30th)
Time: 11 a.m. to 1 p.m. We ask that all sponsors please arrive, at the latest, by 10 a.m. to give yourselves adequate time to be placed and to set up. Spots will be assigned on a first come, first serve basis.
Location: Mayfair Memorial Playground (next to Lincoln High School) Intersection of Ryan Ave and Vista Street.
Set-up area: In the parking lot directly adjacent to the playground and next to the pool.
Additional Parking: Mainly street parking. Lincoln High School does have a lot, but if there is an event happening at the school, it may be full.
Contact information for the day of the event:
Dana Lambie 215-779-1693
Mia Hylan 215-888-1243
Melinda Mulvenna 215-964-3635
mayfairmemorialplayground@gmail.com
